Apologize for missing or being late to a meeting or appointment - Sample letter

Apologize for missing or being late to a meeting or appointment - Sample letter


Please, accept my apology for not being able to attend the meeting scheduled on this Wednesday. I am really very sorry about my absence at such an important meeting.

I was about to leave office to have a meeting with you, when I received a call from my daughter’s school teacher that my kid was having high fever. The teacher told me that she is extremely unwell and needs to be hospitalized. I immediately left to attend her and later got her admitted in a local hospital. By the grace of God, her condition is improving.

In this whole scenario, I completely forgot to call you and inform you of the urgency. Later, when I realised that I hadn’t inform you of my intentions of not being able to attend the meeting, I felt apologetic. I hope I didn’t keep you waiting for long.

I have already had a word with Mr. Smith and learned about the developments at the meeting. Once, again, I apologise for my absence. I look forward to meeting you in person in the subsequent meetings.
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  • Apologize for missing or being late to a meeting or appointment - Sample letter -Deepa Kaushik (03/31/14)
  • Sample appointment letter to apologize for missing or being late to a meeting or appointment


    I am extremely thankful to acknowledge the receipt of your formal letter intimating to report to a meeting with your esteemed self at 10:00 hours on 26th March, 2014 for the post of Senior Executive.

    I am equally duty bound to inform you that I had made all the requisite arrangements to make it person in the designated date and time earmarked, at the appointment time.

    However, on the day I was supposed to be present in your office, I had some torrid time in store. It happened to be the day the major political parties, major trade unions etc. have jointly announced a massive Bharat Bandh. The entire scenario was chaotic and the entire traffic, communication, transportation came to a major stand still. Common men, rich to poor, were put to lot of discomfort alike. I made desperate efforts to make it in time for attending the meeting at the slated hours, in vain. I simply failed to get appropriate transportation, to reach your office on time.

    In this unfortunate backdrop, I take this opportunity to express my written apology and regrets, belatedly though, with a kind request to accept my sincere apologies.

    I once again, re-iterate my renewed requests for not only condoning my utter inability due to unavoidable reasons but also give me one more opportunity to attend your meeting on some other date and time convenient to you and oblige.

    I unconditionally offer my apologies for not attending the meeting you had earlier earmarked and assure you to definitely attend the meeting on a future date, without fail.

    Thanking you, in anticipation.
  • Apologize for missing or being late to a meeting or appointment - Sample letter -Lubna Lakdawala (03/21/14)
  • Sample appointment letter to apologize for missing or being late to a meeting or appointment


    I sincerely apologize for my tardiness at our annual meeting on 7th March 2014 at 10 am.

    While my delay was the result of events outside my control, I truly regret that I arrived late. I understand your time is valuable, and it was never my intent to inconvenience you. My previous meeting with the delegates from London overran its duration, thus making me late for our meeting.

    However, I did appreciate having the opportunity to meet with you and thank you for your time. How you found our meeting productive. I really appreciated your ideas to launch our products.

    Again, I sincerely apologize for my delay all inconveniences caused are deeply regretted. I appreciate your understanding and corporation in this matter.

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