Sample enquiry letter for Hotel reservation

Sample enquiry letter for Hotel reservation


My name is Laura James. I currently live in the US and planning to come down for a holiday to India. After discussing the idea with friends and family, I happened to come across a lot of good things about your hotel, which is one of the reputed 5-stars in the country.

Since this is would be my first holiday with my husband post our marriage on the 11th of this month, I wish to make it as perfect as it could possibly be. Hence, I’d like to know about the availability of a honeymoon suite for us, dated on 3rd March,’14 for a period of 10 days from then, i.e. 14th of March would be the check out. I’d like to add that I want a sea facing room and a honeymoon cake needs to be arranged on the evening of our arrival, as a surprise to my husband. I’d let you know of the flavor etc in due time.

Moreover, I’d also like to know if you have a spa and a 24X7 bar open with a DJ playing or is it restricted to a few hours of the day. Apart from the airport pick-up and drop, we’d like to have a private car and a chauffeur round the clock. Please make sure that the chauffeur is well-aware of the city in terms of both safety and sight-seeing since we’d be too new to find places all by ourselves. For the rest of the services food and service, I believe you’d live upto our expectations and maybe beyond, based on what we’ve been hearing from friends.

I’m ready to bear all the extra charges applicable in order to make this the best holiday for both of us, so no compromise on the quality of service should take place. Henceforth, I’d expect you to revert back with a detailed account of services and the cost associated so that I can confirm the reservation at the earliest.
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  • RE: Sample enquiry letter for Hotel reservation -Deepa Kaushik (03/11/14)
  • Sample inquiry letter for Hotel reservation


    I am visiting Delhi from London on 15th March 2014, on an official tour and would stay in Delhi for 2 weeks commencing 15th March 2014 to 29th March 2014. I would like to book your Super Deluxe room at Hyatt Regency, Bikaji Cama Place, New Delhi.

    Can you please confirm availability & assist me in making the reservation. As an employee of OXFAM (UK) we make frequent tours and have a corporate rate applicable for us, and I would be grateful if you can consider corporate rates and make a suitable price offering to me including breakfast and dinner.

    Further, I would appreciate transfers to/from airport. I would arrive on 15th March 2014 by British Airways (Expected Time of Arrival – 08.00 am) and would be leaving Delhi on 29th March 2014 by Jet Airways for London (scheduled departure 1.00 pm).

    I would also need a vehicle during my stay, for commuting to my office in Connaught Place during weekdays. I would need to reach office at 09.00 am and would leave office at 06.00 pm.

    Looking forward to hear from you with reasonable rates and confirmation of availability.

    Thanking you.

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