Sample invitation letter for a business meeting

Sample invitation letter for a business meeting


We would hereby like to invite you to attend the Inauguration ceremony of our business located at The Millenium Plaza, Andheri (East) on 12th April,’14 at 9.30 a.m.

It would be an honor to have you as our loyal customer in our other businesses. We are hoping that we will get the same support from you as we continue to receive in the others.

We have been in this business for quite some time now yet we have always managed to stay on top of our competitors. This would not have been possible, if not with your support to our business. We have prepared something for you as our patrons as a way of saying Thank You.

Please come early so that we can find a comfortable seat for you and so that you will be there as we acknowledge our loyal customers and you are definitely in the list.
Please let us know if you are attending the said event by 2nd April,’14

You’re esteemed presence is what we look forward to.

We are looking forward to more fruitful business deals and a great association with you in the days ahead.
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  • RE: Sample invitation letter for a business meeting -Deepa Kaushik (03/11/14)
  • Sample invitation letter for a business meeting


    I, ABC, the Managing Director of MNC International Fabric Co. Ltd., call for an urgent board meeting following the sudden cancel of order from one of our major UK Clients. This meeting is to discuss the reason, and the measures to rectify the same.

    The meeting will be held at our Aquilla Conference Hall, at 11:00 A.M. today, that is 1 hour from now. As you all must be aware that MP Boutiques one of our main clients, have suddenly cancelled the order placed on 1st Mar’14, scheduled to be delivered on 6th Mar’14.

    I understand that we have already completed with the production of the units to be supplied and the packaging of the same is already under process. Though the contract was signed as always with this client, that holds just for the 50% cash back for the complete order signed. As per the contract terms, they have intimated us by 3rd Mar’14 that is by mid of the contract period, so liable to pay only 50% of the signed amount. And we being at a point of packaging have almost completed with the order. Cancelling the order at this stage, counts for a loss of around £1 million for us; which is definitely a huge set-back for the company.

    This client has been with us for the past 10 years, and holds a very good business relationship. They have always been punctual in payment, and have never dis-honoured any contract ever before. This cancellation can’t be a sudden development. I need to know all the communications with them (call records, emails, chats) since the start of placing this order.

    We can give a grace period for the payment if they have any financial crunch. I understand we have never delayed any order delivery from our end, or have compromised with the quality of the products. I also hope, the agents haven’t handled them harshly in their communications.

    Be prepared with all the paper works, the contract, the invoices, the communication letters and emails, and all other documents in relation with this client and contract. I look forward to some valid explanations for this big loss.

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