Sample letter to a hotel for holiday booking

Sample letter to a hotel for holiday booking


Accept warm greetings from Mathew and family. We’ve been hearing a lot of good things about your hotel in the North Carolina from our friends who’ve been there during the summer holidays etc.

So we’re considering the same on this New Year.

We are a family of four with my wife and two children in their teenage. We’d like to book two of your super deluxe rooms, those with a beach view, to be more specific and would like to know about the process for booking, i.e. the payment and other policies that apply to the guests at your hotel. We’d prefer a booking by the end of December’13, so that we can bring in the New Year over there itself. Also, I’d like to add that I want everything at their best, from the rooms to the service and not to forget the hygiene, especially for the kids. Their rooms have to be just next to ours, that’s very important.

Moreover, I’ve heard a lot about the adventure park and water sports that you have open during the holiday seasons. I’d like to add them to my booking as well, apart from the amenities like that of sight- seeing, private care and chauffeur and of course, airport pickup and drop, more so because we’ll be new to the city. Although I’m ready to pay the extra charges for all these, wherever applicable, I’d request you to send me a detailed account of the expenses before we go ahead with the booking.

Please revert back with the aforesaid details at the earliest so that I can book the tickets accordingly as per the availability and convenience for both of us.
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  • RE: Sample letter to a hotel for holiday booking -Deepa Kaushik (03/11/14)
  • Sample letter to a hotel for holiday booking


    My name is ABC. I am writing to book the accommodation at your hotel from 20th May’14 to 25th May’14. As this is a peak vacation period, I take this opportunity to get the bookings done well on time.

    I got to know about your Hotel from my friends, who spent their time beautifully last vacation in December. I received a very nice feedback from them and excited to have a personal experience. I checked your website for the room availability, and glad enough to get a family suite booked for the given dates.

    I require a Family Suite with double room and attached bath in both the rooms. The rooms should be fully air-conditioned with power back up. We want to have a luxurious vacation with all sorts of comfort. We definitely look forward to television, music players etc. As seen on your website, the double room family suite has an attached lobby and private sitting area. Hope to have the same kind of property as published on your website.
    I have also seen the swimming pool and game zone facility. Just out of eagerness, I want to know the variety of games available.

    Though I tried to make an online payment, I was unable to do so. I am enclosing a cheque of Rs.25,000/- for the booking. Kindly let me know the breakdown and the inclusive things within the package. Please acknowledge the receipt for the payment and help me with the proof of booking. Also inform me for any hidden charges apart from the ones on your website.

    Eagerly looking forward to the acknowledgement.

    Thanking you.

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