Sample letter to confirm a reservation or registration to your guests

Sample letter to confirm a reservation or registration to your guests


I am pleased to know that you are coming to the pink city to explore new business opportunities present in the retail market of Jaipur city. This letter has all the details of the accommodation reservation that I have made for your stay.

To make your stay comfortable and easy, the booking is made in the premium hotel with 5 star facilities. The name of hotel is Royal Residency. We have booked a three day and four night stay in the luxury suite. The stay in the particular hotel will make it easy for you to come and visit our office located in the adjacent building. This is going to be the start of our long term business association and therefore every thing should be best. You are going to be our premium client and we want to give you the best feel in our city.

You don’t need to pay anything for the accommodation stay. We will look after it. In case you have any problem then call directly at the mobile number 9345678901 to get immediate assistance.
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  • RE: Sample letter to confirm a reservation or registration to your guests -Janhvi Johorey (03/14/14)
  • Sample letter to confirm a reservation or registration to your guests


    On behalf of the management at Hilton International Hotel, I am writing to confirm your reservation/registration at our establishment for the coming week. We have received the payment for the reservations that you made at our hotel for the next week. Please see the particulars of the transaction and reservation noted below:

    Reservation Number: 7475939291

    Hotel Room Number: 98475

    Type of Accommodation: Luxury Suite

    Number of Guests: 2

    Name of Guests: Mr. John Jackson and Mrs. Emily Jackson

    Payment Through: Master Card

    Amount Paid: $700000

    Total Cost per Night: $1450

    Duration of the Stay: One Week (7th September to 14th September 2014)

    Check -In Time and Date: 9:00 am at 7/09/2014

    Check-Out Time and Date: 10:00 pm at 14/09/2014

    We acknowledge the receipt of the payment and confirm that the luxury suite has been reserved under the name of you and your spouse. Please contact Mr. Jonathan Parker at the help desk at 5656-34356 in case you have any further queries regarding the reservation. We have assigned you a personal butler Mr. Simon Frank for the duration of your stay at the hotel. His email id is simonfrank@hiltoninternational.com. He will be assisting you with all your requirements during the week you will be with us. We will be sending you the hotel limousine to receive you at the airport. The chauffeur of the car is Mr. Adrian Mathews and he can be contacted at 97475737371. Please let us know in case there is any variation in your schedule or check-in time. We look forward to serving you with our utmost dedication.

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