Sample letter to confirm travel arrangements - as a traveller

Sample letter to confirm travel arrangements - as a traveller


I am writing to confirm about the travel plans that I have requested to be arranged by your team.

It was 2 days back when I visited your office to know about the various flight types and accommodations options available for a trip to Mumbai. You told me the many flight options available to fly to Mumbai out of which I finalized the business class ticket of Daily airways. When we talked about the accommodation options I asked you to book an affordable hotel room which is close to the domestic airport. You didn’t tell me the options at that moment, and assured me that I will get the details as and when I reach the airport. I want to remind you of the commitment. I hope that I don’t have to face any last minute disappointment.

Being a reputed company in the city I trusted to assign you with my travel arrangements. I hope to find them up to the mark.
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  • RE: Sample letter to confirm travel arrangements - as a traveller -Janhvi Johorey (03/14/14)
  • Sample letter to confirm travel arrangements - as a traveller


    I am writing to confirm that I will be arriving at Singapore International Airport on 26th May, 2013 at 7:00 pm. I would like to thank the company for their kind offer to pay my accommodation and living costs for the entire duration of the project. As a chief consultant on your company’s project, I look forward to working with efficiency and discipline. I appreciate that your company representative Mr. Simon Black will receive me at the airport. I have noted his mobile phone number and I will be calling him as soon as the flight has taken off.

    I am also confirming that I will be staying at suite 101 at the company guesthouse for the entire duration of my stay. I will be carrying some light luggage and a canvas bag. I request that you confirm the receipt of my presentation report so that I can be assured that all the data has reached your office. I will be taking a Singapore Airlines flight. The flight number is A1034 and it is scheduled to leave Denver International Airport on 25th May. I am also carrying some hand baggage. Please ask Mr. Black to arrive at Gate 12 so that we can take the shortest route to the airport exit. I am certain that I will enjoy working with your company on this new project. Please contact me in case there are any changes in the travel arrangements.

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