Sample letter to Report required information to a government agency

Sample letter to Report required information to a government agency


This is with reference to the letter received from the Electricity Board dated February 25, 2014 asking for details of the electricity meters for the building number 4, B-109, Sector – 7, Dwarka, New Delhi – 110078. The details are as follows:

Number of floors in the building: 3
Number of electricity meters in the building: 3
Meter Numbers:
First floor: ABC 001 in the name of Mr. Prashant Kumar
Second floor: DEF 002 in the name of Mr. Yusuf Khan
Third floor: GHI 003 in the name of Mr. G.K. Singh

Also, we would like to confirm that all the electricity meters are functioning properly and the electricity bills have been timely paid by all the three floors of the building.

The details of last bill and copies of payment receipts have been attached for your reference.

Thanking you!
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  • Sample letter to Report required information to a government agency -Farhana Afreen (03/21/14)
  • Sample letter to Report required information to a government agency


    On behalf of the entire XYZ community of ABC road, I would like to notify that we are organizing a cultural festival on the ABC football ground which is a government property.

    We have taken the permit from the local municipal corporation office. They have allowed us for a celebration of 5 days on the ground. Attachment contains a copy of the permit letter duly signed and dated. We would still like to keep you informed so that no hindrance is caused in between our festival.

    The ground is part of the state government’s property and is an open area where kids of the society play cricket and football. The ground is also used for occasional fairs and religious organizations. We shall be using the ground taking all care and precautions to cause no disturbance or harm to the nearby areas.

    We shall also be using the frontal area of the ground for parking of vehicles. We assume the government should not have any issues regarding this.

    We shall be using the ground from (date) to (date). On (date) we shall empty the ground and make all cleaning arrangements after the function. We shall make sure that the neighboring area remains unaffected to the best extent. Our loud speakers and music system shall be set on a moderate volume so as not to disturb the residents of the area.

    If you have any queries or suggestions in this regard, please inform us via mail. We are grateful for your approval of our community festival in your ground.

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