Sample letter to reserve a venue

Sample letter to reserve a venue


I came to see your farmhouse wherein I came to know that you are taking care of all the bookings and arrangements for different occasions. My niece is getting married on 18 November 2014 and I am looking out for one of the best farmhouse for her wedding. I went through your venue profile on internet and decided to come and see it today evening. I really liked the location, view and arrangements done in the farmhouse. We will be having more than 1000 people invited in the wedding and would like to use your residential accommodations for all our special guests as well as our family members.

We had started planning for this wedding and were evaluating different venues for the same. Most of the farmhouses are already booked. I checked out at your reception and came to know that we can book your farmhouse for the wedding day. In the same regards I shall like to get your quote along with the details of arrangement that we you will be doing for making our wedding successful. I would like to give you the token money as soon as possible and book the venue.

Request you to come up with your proposal so that I can discuss it with my family member and take the final call of doing bookings.
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  • Sample letter to reserve a venue -Renita Rodrigues (03/25/14)
  • Sample letter to reserve a venue


    On behalf of my organization, I wish to make a reservation for Xavier’s seminar room. My Organization is sponsoring a seminar on “The future of Indian Technology” for its employees on the 20th of March from 8 am to 5 pm.

    The activity would involve a gathering of 500 individuals. Our organization believes in enriching its employees with new and informative topics by way of such seminars, which would also in turn help them with their careers and professional lives.

    We have found your seminar room to be most fit for our activity since it has all the necessary facilities. We would require making use of the furniture such as tables and chairs, along with the projector and the available sound system. Assure you to maintain the venue in good condition during the activity. We have a caterer to manage the refreshments and lunch.

    Hope to get the venue on the said date, with information on terms and conditions. You could reach me at xxxxxxx for further discussion.

    We would be very grateful for your approval.

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