Sample transmittal letter for Travel Arrangement

Sample transmittal letter for Travel Arrangement


This is to check regarding the flight and hotel room that Adjoin Travels Private Limited will be reserving for our Vice President, Mr. Able Smith. We have received intimation from your company, Adjoin Travels, that flight tickets are not available for September 24, 2014. We are unable to reschedule the conference and we would therefore request you to please see if the tickets for the day after can be purchased instead. We are satisfied with the hotel arrangements made for Mr. Smith. We also want to confirm that your company car will be picking up Mr. Smith from the airport and transporting him to the hotel.

Please provide the name and mobile number of the car’s chauffeur as well as the license plate number, model and colour of the car to us so that we can alert Mr. Smith regarding the same. We would also appreciate it if you could fax the details of your corporate office in Sydney to us, as Mr. Smith may need to contact your office personnel there while attending the Whistle Makers Conference 2014 in the city. We would request you to also let us know regarding the visa arrangements so that Mr. Smith can travel with ease to Sydney. We are sending you his travel plans and insurance details so that you can expedite the process.
Post your comment

    Discussion

  • RE: Sample transmittal letter for Travel Arrangement -Teena Bhatia (03/14/14)
  • Sample letter to transmit a Travel Arrangement


    This is to confirm your flight and hotel reservations discussed and confirmed with you on 28th February 2014 at our office. We are delighted that you have chosen Sky Tours to arrange your vacations trip to Goa.

    Please find enclosed the air tickets for Jet Airlines flight from New Delhi to Goa on 15th March 2014. We have arranged the return travel by a connecting flight from Mumbai on 25th March 2014.

    As you requested, we have booked a luxury suite in the Resort Aman Internationals. To serve you better we have bought a special accommodation package with additional benefits to make your trip more enjoyable. The package includes complimentary airport pick and drop facilities. You will receive a warm welcome with complementary Champagne when you arrive at the resort. All the on-site facilities in the resort like swimming pool, gym, sauna, spa and alike are absolutely free of cost. We hope that this package will fulfill all the needs of a family vacation.

    If you need anymore assistance, please call me at 98000-00000.

You may like