Sample approval letter to approve payment or funding for expenses incurred

Sample approval letter to approve payment or funding for expenses incurred


We have received your application for the reimbursements of the costs incurred during a business trip to Bangalore. After going through the details of your application we have approved to reimburse your expenses that you have incurred on food, travel and accommodation during your entire stay.

We request you to provide us with all the necessary bills as per the company policy. The amount will be ascribed into your account with your next month salary. Also as per your request your phone bills will also be reimbursed once you have produced the bill to the accounts department.

Once you have produced the bills to the accounts department, they will be substantiated by the accounts head, and post the authentication only will your amount be released. If you fail to produce the bills, the reimbursement will not be processed.

In case of any queries or any problems you may feel free to contact the accounts department for further elucidation.
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  • Sample approval letter to approve payment or funding for expenses incurred -Hemant Sharma (03/25/14)
  • Sample approval letter to approve payment or funding for expenses incurred


    Thank you for sending us the completed management consent form for the enrolment of your authorised signatory for your card account.

    After enrolment, we will approve your request for $5,000 for the mis-posted payment to your corporate account. We appreciate your efforts you have exerted to get this transfer done.

    The arrangement that you have made with the bank seems quite advantageous for us. If we have to maintain a professional image, we cannot do an incorrect transaction by transferring any payment from one account to another without proper authorisation and bank confirmation letter.

    Please send the payment of $5,000 for approval and then to the CMS DMC Senior Analyst Mailbox for the CMMI Team to handle.

    Within a day, the mis-posted payment will reflect on your corporate card as per your request. Please keep all the history details with you and send them to my office when you get back.

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