Sample letter to announce the changes in an existing policy or a new one policy into existence

This is to bring to your notice that Effective March 1st the company will be changing its policy with regards to the late comers. The company will impose a 5% salary deduction from all employees that come to work late more than 3 times in a month. Earlier the company used to impose only a 2% salary deduction.

However, we’ve noticed that within the past few months, the number of employees coming to work late has increased.

If an employee is late, the company’s overall productivity is also affected since less work is accomplished in a day. If employees come on time, we could reach our quota for the day, or may even exceed it.

As a part of our rules and regulations, everybody is required to abide by this new policy. We are looking forward to the employee’s improvement. Let us all work cooperatively for our company’s success.
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  • RE: Sample letter to announce the changes in an existing policy or a new one policy into existence -Farhana Afreen (03/14/14)
  • Sample letter to announce the changes in an existing policy or a new one policy into existence


    Effective from today itself, XYZ Ltd. is implementing a change in policy which we expect each and every employee to be strictly following. The office computer and internet is only for the use of work related to XYZ Ltd. No employee shall use internet for personal usage.

    An analysis of internet records shows that our employees have been using our internet connection for unofficial and rather personal usage. Large amount of data have been consumed for personal usage of the employees which had resulted in reduced speed of overall data connectivity.

    We are sad to inform that some instances of unusually unprofessionalism have been market amongst employees using internet connections for their personal usage. There have been instances of employees using internet for their personal downloads, playing online games, social networking, etc.

    Internet usage for the above mentioned activities or any such activity for entertainment which has nothing to do with the productivity of XYZ Ltd. is strictly prohibited in our office. Even during waiting hours of work you are not permitted to use office internet for any personal usage.

    Last month, our internet had almost exhausted its speed data limits due to highly unofficial usage by our employees. Our new policy states that any employee found to be violating the aforementioned warning shall be liable to answer the director and shall be charged from his salary for the same.

    We have installed software for the blockage and detection of unofficial internet usage. The supervisor shall be notified if any one of the employee tries to infringe this policy. Please cooperate in making the new policy effective and do not give us a chance to question your professionalism in front of others.

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