Sample letter to cancel an appointment

Sample letter to cancel an appointment

It is never a happy moment when you have to sometimes take back your words. I am sorry to say but I have to cancel the appointment with your company representatives scheduled on coming Saturday 22nd February 2014.

As discussed earlier the purpose of the meeting was to discuss our mutual association in the upcoming residential project. But seeing the present market conditions the company analysts doesn’t considers the project viable. The report prepared clearly states that the current economic scenario is adversely affected by the tight monetary conditions and depreciated rupee. Any project started at this time might not bring any kind of fruitful results to the company. Keeping in mind the suggestions given by the expert panel we are forced to cancel the upcoming project. And therefore all the future meetings related with the same project are cancelled.

It feels really embarrassing to back off from the dream project the two companies aspired for but definitely the decision taken would be appreciated in the near future.
Post your comment


  • RE: Sample letter to cancel an appointment -Krishna (09/30/18)
  • No appointments sorry sir please no appointments
  • RE: Sample letter to cancel an appointment -Janhvi Johorey (03/04/14)
  • Sample letter to cancel an appointment

    I regretfully inform the Governor’s Office that I will have to cancel the appointment for Saturday, 28th September due to unforeseen circumstances. I was scheduled to meet the Governor Sir Michael Smelting at his office on 4 pm. I am unable to do so due to extenuating circumstances. My mother-in-law, Mrs. Pauline Johnson met with a terrible accident in the morning today. She has suffered grievous injuries as a result of this and she is currently in the Intensive Care Unit of St. George’s Memorial Hospital in London. I am catching an overnight flight to be with her immediately and support my wife through this ordeal. This is a very difficult time for my family and I hope Sir Smelting will understand my predicament.

    I understand that I am cancelling the appointment at very short notice but I am unable to help it. Please forgive the inconvenience that I have caused to Sir Smelting and the office staff due to my abrupt cancellation. I am certain that I will be able to meet the Governor at a later date. Please convey my apologies to him regarding the cancellation of the appointment. I will be contacting my office to let them approach you for another appointment next month. I hope it will be granted. I am extremely sorry for the sudden cancellation of the appointment and I am aware that I will have to inform the Governor regarding the new legislation soon. I will be sending the required information by fax to the Governor’s secretary. I hope this will be acceptable.