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How do we assign row level security to users?The steps to assign row level security are:
1. Assign desired values of fields (department/ job location/ job company/ business unit etc) to Data Permission Lists
2. Assign these Data Permission Lists to users
If field is ‘Department’:
- Data Permission List is given access to values values of ‘Department’ field defined at various levels in Department Security Tree through: Set Up HRMS -> Security -> Core Row Level Security -> Security by Dept Tree
- Users are directly assigned to Data Permission List in user Profiles component – ‘General’ page – Row Security field. A user can be assigned to only one Data Permission List at a time.
If field is not ‘Department’ but ‘Location’, ‘Business Unit’, ‘Salary Grade’ etc:
- Data Permission Lists are given access to values of these fields through: Set Up HRMS -> Security -> Core Row Level Security -> Security by Permission List
- Users are assigned to Data Permission Lists through roles in user profiles component (Roles page). Multiple such roles can be assigned to users as per requirement.
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Users are directly assigned to Data Permission Lists in user profiles component – General page – Row Security field.If a person is assigned row security for a department, will he have access to all the child departments as well? If yes, is there a way we can restrict access to one of those?By default, the user will have access to employees of all the child departments. Although, access to employees in a child department can be restricted through data permission list. To define the security profile of a department tree, navigate to: Setup HRMS -> Security -> Core Row Level Security -> Security by Dept Tree. For the particular row security permission list, access codes can be set to ‘No Access’ for a child department to restrict access.
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